SHIFT Project Status - April, 2021
by: Aynsley Toews - FM
I am excited to share an update on the Work Management System Project. As Bob Reuning stated in his email from April 12, a project team made up of facilities groups from across campus has begun the process of seeking a new work management system to better meet our evolving and changing needs. Today, I have two announcements to share:
1. Workstream Leads
FM and the Department of Residential Facilities (DRF) have identified staff to play a direct role in the process as Workstream Leads. Workstream Leads were identified as being collaborators, team players and knowledgeable about their area of work. They will be leaders with the important task of ensuring that our new tool meets our requirements. Our Workstream Leads are:
Technical Workstream Lead - Jim Maloney, FM
Operations Workstream Lead - Patrick Rhodes, DRF
Facilities Planning Workstream Lead - Fran Becker, FM
Asset Management and Inventory Workstream Lead - Greg Stup, FM
Project Management Workstream Lead - Enrique Salvador, FM
Reporting and Administration Workstream Lead - Kelly Ridings, DRF
These Leads will be open to new ways of thinking about how facilities professionals do their work and will model our FM values of collaboration and inclusion. They will need your help, particularly as we seek Subject Matter Experts in each of the areas identified above. Congratulations to all Leads!
2. Requirements Gathering Sessions
Today, we also invite you to participate in Requirements Gathering Sessions. These 90-minute sessions will help outline the university's needs in a new system for our facilities operations on campus. They will be hosted by our Project Team in DIT and you do not need to prepare anything ahead of time.
Please discuss with your leader/supervisor which session(s) you should attend. You can select more than one topic. We invite any team member to participate. As users of our current tool, TRIRIGA, we want to hear what works, what doesn't and what elements are on your "wish list."
The session topics are listed below. To sign up for a session:
- access this link
- select your desired session topic
- select the date and that are best for you
- complete the brief survey
Note: If you manage an area, or have special job responsibilities for one of the session topics, you should attend more than one session.
After you select the date(s) and time(s) you want to attend, you will receive an email with a calendar invitation. If you need to make changes, or have any questions, please contact Evan Hochberg (ehochber@umd.edu).
Session Topics
IT Technical
Staff who manage or administer IT systems or integrations.
Facilities Planning
Staff who participate in the long-term planning of facilities, conduct space planning, and remodeling or renovation projects.
Asset Management & Inventory
Staff who take part in identifying and managing assets, warehouses, storage areas, inventory, and supplies. Include staff who regularly make purchases for supplies and equipment. Consider including staff who heavily rely on asset management, or inventory activities.
Project Management
Staff who take part in the design and execution of projects related to facilities. Include staff who work on large-scale capital projects, and those who manage smaller projects with vendors.
Operations
Staff who take part in the daily management and maintenance of facilities. Include staff who work with service requests, preventative maintenance, assignment and monitoring of work, inspect areas, manage employees, and follow facilities management procedures.
Reporting and Administration
Staff who are responsible for evaluating the department’s operations, provide data to external customers, and direct the performance of a unit or department.
Thank you for taking the time to contribute to our future work management system. As always, I'd be happy to chat with anyone who has questions or comments.