About
Scope
The SHIFT project will include the implementation of an IWMS which includes all facilities units on campus across the Division of Administration’s Facilities Management and the Division of Student Affairs. The components of the implementation are:
IT Technical
Staff who manage or administer IT systems or integrations.
Facilities Planning
Staff who participate in the long-term planning of facilities, conduct space planning, and remodeling or renovation projects.
Asset Management & Inventory
Staff who take part in identifying and managing assets, warehouses, storage areas, inventory, and supplies. Include staff who regularly make purchases for supplies and equipment. Consider including staff who heavily rely on asset management, or inventory activities.
Project Management
Staff who take part in the design and execution of projects related to facilities. Include staff who work on large-scale capital projects, and those who manage smaller projects with vendors.
Operations
Staff who take part in the daily management and maintenance of facilities. Include staff who work with service requests, preventative maintenance, assignment and monitoring of work, inspect areas, manage employees, and follow facilities management procedures.
Reporting and Administration
Staff who are responsible for evaluating the department’s operations, provide data to external customers, and direct the performance of a unit or department.
This IWMS implementation will include the review and development of all related business processes to maximize effectiveness and efficiency.
A Single Integrated IWMS Platform
Colleges, departments, and units tend to treat any facility need as originating from a single department. They do not often see the nuanced areas of responsibility that various facility groups represent. The scope of the SHIFT project includes all university facilities systems-related business processes. This project will develop shared business processes to fully leverage the IWMS platform and follow industry standards and best practices.
- In order to achieve this goal, current functions that are currently met by a range of other systems and procedures will migrate to the new system.
- The default strategy will be to configure the new system to follow industry standards and best practices to meet the university’s functional needs.
- In addition to developing business processes, relying on a single integrated system will improve data accuracy, enhance security, and avoid the technical challenges (and costs) involved in maintaining and subscribing to multiple software systems.
- The IWMS is the platform of choice for all facilities management business processes. It is the guiding principle that, whenever possible, functions will be moved to the IWMS.
- The IWMS system will be the system of record for facilities-related information.