Terms & Definitions
This sheet provides key terms and definitions for trainers.
AssetWorks Key Components
Module/Area
Work Management Terms
AssetWorks Key Components
AiM
AiM is the brains and “back end” portion of the Integrated Workplace Management System (IWMS).
Facilities Service Central (ReADY)
Facilities Service Central is our customer service portal. You can access it on a desktop or through the Facilities Service Central website.
Note: UMD has rebranded ReADY Request to “Facilities Service Central.”
Go
Go is the mobile app for our field staff.
Module/Area
Work Management contains:
- Work orders & their phases
- Daily assignments
- Purchase requests
- Work planning & scheduling
- Team scheduling
- Shop & trade availability
Time & Attendance contains:
- Timecards
- Timecard approvals, adjustments and generators
- Leave management
O&M Projects contains:
- Creating new projects
- Adding work orders to existing projects
- Completing, closing out, and canceling projects
Asset Management contains:
- Master asset profile
- Asset meters
- Asset packages
- Inspections
- Asset type, group and status
- Failure codes
- Manufacturers
- Standards
- Classifications
Preventative Maintenance (PM) contains:
- PM template
- PM generator
- PM meter reading
Inventory contains:
- Inventory parts
- Counter release
- Counter return
- Pick ticket
- Warehouse transfer
- Inventory adjustment
- Warehouse bin
- Inventory reorder
- Physical count generator & worksheet
- Inventory kit
- Shopping cart
- Inventory classification
- Manufacturers
Property Management contains:
- Property profile
- Location profile
- Deed
- Tract
- Region
- Property status, type and class
- Location status, type and type group
- Location content revaluation
- Usage
- Zone type
Space Management contains:
- Organizational occupancy
- Program
- Grant
- Principal investigator
- Space survey status, template and generator
- Space analysis
- Move order
- Occupant type
- CAD equipment block manager
- CAD layer manager
- CAD asset block manager
Purchasing contains:
- Purchase generator
- Purchase order
- Purchase receive
- Purchase card
- Spot purchase
- Purchase disbursement
- Blanket purchase order
- Vendor catalog
- Reverse disbursement
Finance contains:
- Account management & transfers
- Funding groups, sources & transfers
- External charges
- Direct expenses
- Account journal entries
- Work order journal entries, allocations, billing and invoices
- Allotment request
- Capital project funding
- Billed transactions
- Bank cards
Human Resources contains:
- Shop
- Organization
- Requestor
Keys & Access contains:
- Access point
- Core
- Key
- Key… copy, ring, request, ticket, release, return/renewal
- Key ring release & return
- Key copy/request/ticket statuses
- Access type
- Lock type
- Core type
- Key type
- Ring type
- Cabinet
Capital Planning & Project Management (CPPM) contains:
- Creating new projects
- Adjusting existing projects
- Completing, closing, and canceling projects
Reports & Dashboards contains:
- Creating and reviewing reports
- Managing dashboards
- Performance and task evaluation
Work Management Terms
Work Order
The Work Order Screen is the primary screen for tracking work in AiM. It defines how work is classified, who requested the work, where the work is to be performed, by whom, the amount of time to accomplish the job, and the amount of money the job required.
Phase
The phase tracks the task(s) that comprise the work order. The work order must support at least one phase, but more than one is a common practice. The user defines the specific task details including the work required, the location of the work, who will perform the work, which asset or equipment is worked on, and when to perform the work.